Xero & QuickBooks Smart Sync

Develop by Shopify

$9-$99

/ Month

7 Days Free Trial

Sync Sales, Payouts, Fees & Inventory to Xero and QuickBooks

Refunds management

Inventory synchronization

Automatic order syncing

Payout summaries integration

Sales recording

Tax calculations

Fee tracking

About Xero & QuickBooks Smart Sync

Launched May 01, 2019

Built by Shopify

Address

Flat 1805-1806, 18/F, Hollywood Plaza,, Kowloon, Hong Kong, HK, 0000, HK

Website Support Portal Privacy policy Tutorial FAQ Document

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Introduction Video

Description

Automatically sync orders, payout summaries, sales, refunds, taxes, fees & more to Xero & QuickBooks

Automate your reconciliation process with our Xero & QuickBooks integration. Generate precise invoices for sales, fees, and more directly in Xero or QuickBooks. With Reconcilely, each invoice matches your bank deposits, including fees and refunds—enabling one-click reconciliation in Xero/QuickBooks. Identify profitability with COGS invoices sent to Xero & QuickBooks. Compatible with all payment gateways, customize ledger mappings, invoice references, and sync inventory and contacts.

Reduce your payout orders down to a single invoice, including taxable sales/fees
Send orders to Xero/QuickBooks in real-time from all gateways & currencies
Assign custom ledger account mappings based on product types or country groups
Automatically organize tax-inclusive/exclusive sales, refunds, gift cards & fees
Sync stock, inventory, contacts and apply advanced automations & deductions

Pros

Seamless synchronization of sales data to Xero and QuickBooks
Automated tracking and reconciliation of payouts and fees
Efficient inventory management synchronization
Reduces manual data entry and potential for human error

Cons

May not offer full compatibility with all e-commerce platforms
Potential issues with initial setup and configuration
Subscription or usage fees could be a concern for small businesses
Possible updates required to keep up with changes in Xero and QuickBooks APIs

Top Helpful Reviews

Hancock House Publishers

Sep 08, 2025 on Shopify

We desperately wanted this app to work for us. Support team would disappear for weeks or months at a time and was never able to fully sync transactions through without errors resulting in a significant amount of time manually reviewing, editing or deleting transactions. Developer has since billed us nearly $1000 and we have had to stop integration and delete all invoices as a result of ongoing syncing issues Requests for refunds or resolving issues were ignored despite repeated efforts. Sadly cannot recommend.

StickeredUp4LeMans

Mar 20, 2025 on Shopify

I would recommend this app, which works perfectly most of the time. There is an online Chat helpline if you have any problems and the team are pretty quick to respond.

On Her Desk

Oct 19, 2024 on Shopify

Neo from the support team was really helpful through back and forth in working through some issues we were experiencing in the way our orders were showing up as invoices in Xero

Grace & Maggie

Sep 04, 2024 on Shopify

The app is very useful, and the chat support team responds to our queries promptly. I would definitely recommend it.

Stickers4

Sep 03, 2024 on Shopify

Neo was really helpful in sorting out a problem with the mappings on one of our two accounts. I recommend using the chat facility to get a faster response if you have any issues.

NatureSpy

Aug 29, 2024 on Shopify

Great, just works well. We've been through lots of different connections and syncs over the years and this one has been by far the easiest and fuss-free.

Fighting Graves

Jul 05, 2024 on Shopify

This app saves me a lot of time by automatically creating Xero invoices for my monthly Shopify & Paypal Xero bank reconciliations. Simple to set up but also really configurable. Hard to fault. And any issues are almost immediately resolved by the support team.

Little & Luxe Gifts

Apr 03, 2024 on Shopify

Very good app if you have lots of reconciliations to do, easy to use. If from some reason something goes wrong, which happens rarely, there is a help line with a speedy reply.

ella & sunday

Apr 02, 2024 on Shopify

I have converted from Quickbooks to Xero recently and was looking for a new Shopify Integration app. The Reconcile.ly team have been really helpful with any mapping issues.

Luli Fama EU

Feb 22, 2024 on Shopify

Works great, great help in syncing orders and payments (for paypal and other payments) to xero. Especially the country mapping option is ideal for EU merchants having to deal with every different VAT rate. Support might take some time to get, but is top notch once received.

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